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Program Management consists of running an interrelated group of projects, called a program. Generally, programs are created with the intent of improving the organization’s current processes and policies or implementing change management. Additionally, Program Management can be used for technological innovations. The responsibilities of Program Management encompass selecting the projects most aligned with the overall objective, defining each project’s role in reaching the larger goal, creating an environment where all projects can be accomplished and handling conflicts between the projects. Further, managing the larger program requires that the program manager proportionally distribute organizational resources to each project, manage the interconnections between the projects, mitigate the overall risks of the program and oversee the budget. Notably, individual projects within the program can provide benefits to the organization as the program is executed but the overall goal of the program should produce a larger change.
The major characteristics of Program Management include:
More specifically, these characteristics can be organized into five steps:
Step 1: Create a Program Management Charter– this charter should indicate the purview, goal and budget for the program.
Step 2: Develop a Governance Plan-broadly consider the plan for executing the program and which individuals will be in charge of each project
Step 3: Generate a Program Communication Plan-decide how the program will be advertised to those inside and outside of the organization. The plan can include social media, news outlets, organization newsletters, etc. Additionally, consider how frequency program-related information will be shared
Step 4: Complete a Program Stakeholder Analysis-identify the individuals’ internal and external to the organization who have a vested interest in the program. Additionally, determine how regularly to update them on the progress of the program.
Step 5: Produce a Program Plan-develop an all-inclusive playbook for the program. This ledger should include a complete list of projects, who is responsible for each, how much money is allocated toward each one, etc.
To create a Program Management plan, you can use documents, presentation software or other tools to generate lists and charts of stakeholders, projects, budgets, project managers etc. Alternatively, a comprehensive chart can be created in tools like spreadsheets for each element of the program plan.
Unlike most traditional Program Management techniques, upBOARD’s online Program Management collaboration tools allow any team or organization to instantly begin working with our web templates and input forms. Our digital platform goes far beyond other software tools by including progress dashboards, data integration from existing documents or other SaaS software, elegant intuitive designs, and full access on any desktop or mobile device.
Learn more about upBOARD’s portfolio of other project management best practice tools and templates including:
Action Item List, Agile Project Management, Benefits Realization Methodology, Critical Chain Project Management, Critical Path Chart, Critical Path Method, Event Chain Methodology, Extreme Project Management, Gantt Chart, Integrated Project Management, Issue Tracker, IT Roadmap, Lean Project Management, Lean Six Sigma, PMBOK Project Management, PRINCE2 Project Management, PRiSM Project Management, Process-Based Project Management, Program Management, Project Budgeting, Project Charter, Project Portfolio Management, Project Portfolio Timeline, Project Risk Management, Project Schedule, Project Scorecard, Project Timeline, Project Tracker, Requirements Breakdown Structure, SCRUM Project Management, Skills Requirement Checklist, Task List, Time Card, To Do List, Waterfall Project Management, and Work Breakdown Structure.