What is Kaizen, and what are best practices, tools and templates for teams and organizations?
Definition of Kaizen
Kaizen is a general continuous improvement philosophy that seeks to eliminate waste, inefficiency, and improve quality and productivity on an incremental basis. It is found within a wide variety of process improvement methods at the organizational, team, and individual level.
Description of Kaizen
Implementing Kaizen helps foster a culture of continuous improvement and encourages employees to take ownership over their work processes. This helps individuals to become more efficient and empowered, and it helps teams to stay open to new ideas and identify ways of collaborating more effectively. Particular areas of focus in Kaizen include eliminating:
- excess movement (e.g., asking people to travel unnecessarily)
- wasted time (e.g., maintaining a poor system for organizing files online, thereby requiring individuals to spend too much time searching for documents)
- defects in work quality (e.g., writing a report without conducting sufficient research for it)
- Over-processing (e.g., spending time on something that is unnecessary)
At the enterprise level, implementing Kaizen has a myriad benefits, including improved efficiency, quality, productivity, employee and customer satisfaction, cost savings, and reductions in inventory. One of the keys to its success must be in sustaining the changes that are implemented and not reverting back to old ways of operating.
Tools & Templates
Kaizen can take the form of many different tools and templates, such as employee suggestion boxes, workflow charts, team collaboration tools, etc.
upBOARD's Online Kaizen Tools & Templates
upBOARD’s online Kaizen collaboration tools allow any team or organization to instantly begin working with our web templates and input forms. Our digital platform goes far beyond other software tools by including progress dashboards, data integration from existing documents or other SaaS software, elegant intuitive designs, and full access on any desktop or mobile device.
Learn more about upBOARD’s portfolio of other operations best practice tools and templates including: 5 S System, Business Process Re-engineering, House of Quality, Huddle Boards, Just in Time (JIT), Kaizen, Kanban Boards, Lean Manufacturing, Outsourcing Decision-Matrix, RATER Model, Six Sigma, Supplier Relationship Management (SRM), Theory of Constraints (TOC), Total Quality Management (TQM), Value Stream Mapping, Zero Defects