Contingency Planning is a methodical and systematic process for preparing for and developing a course of action in the face of unexpected events that can adversely impact your business.
What is Contingency Planning, and what are best practices, tools and templates for teams and organizations?
Definition of Contingency Planning
Description of Contingency Planning
The first step in Contingency Planning is to conduct a risk analysis, which includes identifying all of the risks potentially confronting your organization and analyzing the consequences of each. Important areas of risk to include in the analysis would be natural disasters, cyberattacks or other forms of data loss, product recalls, workplace injuries or accidents, and personnel issues, such as dangerous employees or the loss of senior leadership. Once the risk analysis is completed, it is necessary to prioritize the risks by elevating the ones that are most probable and disruptive and creating contingency plans for those first. In Contingency Planning, it is important to have different options for different scenarios, and to address several critical matters, including what level of business operations are possible to maintain, what the trigger points will be to implement the contingency plan, what the step-by-step procedures are across time intervals (first hour, day, week, etc.), as well as defining the point at which you will be able to return to normal operations. Once the plans have been developed, it is necessary to communicate and distribute the plans across the organization, train staff in implementation and rehearse the responses, as well as maintaining and updating the plan on a continuous basis. Note, these are just a few of the considerations that must be taken into account in Contingency Planning.
Tools & Templates
Specific tools used to create Contingency Plans typically include a risk analysis probability chart that maps the impact of risk on the x-axis and the probability of occurrence on the y-axis for each risk. Those that have the highest impact and likelihood of occurrence would comprise your top priorities for developing Contingency Plans.
upBOARD's Online Contingency Planning Tools & Templates
Unlike most traditional Contingency Planning techniques, upBOARD’s online Contingency Planning collaboration tools allow any team or organization to instantly begin working with our web templates and input forms. Our digital platform goes far beyond other software tools by including progress dashboards, data integration from existing documents or other SaaS software, elegant intuitive designs, and full access on any desktop or mobile device.