Change Management Impact Analysis Online Tools & Templates – Best Practices from upBOARD

A Change Management Impact Analysis is a method that is used to identify relevant stakeholders in a change management process as well as the risks and benefits that the change management initiative provides to them. Based on this information, your team will be able to discern the impact that the change management program has on key individuals. Additionally, this method can be used to determine the scope of the proposed change management program. Further, this information will allow your team to develop a sound change management strategy for whatever project is being implemented. This method is useful because, in addition to making sure that all stakeholders are known and none are forgotten, it allows the team to collect direct feedback and fully engage stakeholders during the change management process, provides insight into how the change management program budget should be allotted, and gives useful indicators for what areas should be monitored during the change management process.

A Change Management Impact Analysis involves five steps:

Step 1: Determine the order in which the change-related tasks need to be performed.
Also consider how these tasks can be meshed with tasks that the organization was already planning to implement.

Step 2: Decide if the change-related tasks fall into the same category as those tasks that are essential for organizational survival.
If they are not, determine whether they will interfere with the aforementioned critical tasks. This is done to ensure that these crucial tasks remain unaffected by the proposed change management program.

Step 3:  Establish the cost of the proposed change management program.

Step 4: Evaluate the necessity of the change program by considering things such as benefits, risks, and resource consumption as compared to other optional projects the organization can take on.

Step 5: Share the results of the impact analysis with relevant stakeholders so that this information can be utilized when they are making their final decision concerning whether the program will be implemented or not.

In general, the Change Management Impact Analysis aims to obtain the following information:

1. What consequences will be incurred once the change is implemented.
2. What paperwork needs to be filled out if the change management program gets approved by the stakeholders.
3. What resources (financial or otherwise) will be needed to implement the change management program. In addition, establish what tasks will need to be done in order to bring the change program into existence and what team members will be responsible for completing each task.

Administering a Change Management Impact Analysis requires conducting interviews with relevant stakeholders in the change management process. Therefore, it is helpful to have software or other tools to keep track of data from these interviews. This information will what is analyzed to make a final decision about whether or not to go forward with the change program.

Unlike most traditional Change Management Impact Analysis techniques, upBOARD’s online Change Management Impact Analysis collaboration tools allow any team or organization to instantly begin working with our web templates and input forms. Our digital platform goes far beyond other software tools by including progress dashboards, data integration from existing documents or other SaaS software, elegant intuitive designs, and full access on any desktop or mobile device.

Learn more about upBOARD’s portfolio of other change management best practice tools and templates, including:

ADKAR Change Management Model, AIM Accelerated Implementation Methodology, Beckhard & Harris Change Process, Boston Consulting Group Change Delta, Bridges’ Leading Transition Model, Burning Platform, Change Management Impact Analysis, Change Management Maturity Model, Change Management Plan, Change Management Roadmap, Change Readiness Assessment, Change Resistance Management Plan, Change Risk Assessment, Communications Planning, Deming Change Cycle, Focus Groups, GE Change Acceleration Process, Go-Live Planning, Head, Heart and Hands Model, Kotter’s 8-Step Change Model, Kubler Ross Change Curve, Lewin’s Change Management Model, Nudge Change Model, People Centered Implementation,  Performance Support, Process Mapping, Prosci Change Management Levers, Sponsor Roadmap, Stakeholder Analysis, Stakeholder Interviews, Switch Change Framework, User Acceptance Testing, VRIO Framework and What’s In It For Me (WIIFMs).

Learn more about upBOARD’s full portfolio of online digital best practice tools and templates for specific topics including business strategy, marketing, human resources, operations, innovation, project management and software development.